You've seen the impact high-performing teams can have in business. But what if they could achieve even more? What if they had an environment that helped them be more creative, to share ideas instantly and easily across geographies while staying in sync with each other? In a world where collaboration is how innovative work gets done, teams need work spaces and tools they're comfortable using. And it's up to business leaders to make it easy for them to get both.
As a business leader, you need to make sure your organization provides collaboration tools that suit different skill sets and needs. Because what works for one person or team may not work for another. You also need to accommodate the diverse work styles of the multiple generations now in the workforce.
So, what is the right technology solution for modern collaboration and teamwork? It must be flexible enough to meet all of your teams' communication needs, become a single hub for teamwork, be customizable, and stay secure.
Microsoft Teams - the hub of teamwork within Office 365 - can help your employees work together seamlessly. Teams is built for teamwork and for fostering a new level of creativity and collaboration within your business.
Here are 4 things collaboration tools should empower you to do:
1. Communicate Without Effort
Great ideas often start small, among a few close collaborators, then quickly grow to include a larger team that helps bring them to fruition. To keep that momentum going requires intelligent communication capabilities.
Employees need to be able to communicate freely and scale up or down as needed, bringing additional team members into the conversation while giving everyone a way to stay informed about what's going on. One-on-one, small group, and large group conversations should all be supported, and from the devices and locations of their choice.
Microsoft Teams, makes it simple for teams to communicate in real time, make fast decisions and share content in an open and transparent way. Teams allows private chats, group chats, or team conversations that are visible to the entire team. Work that traditionally required an in-person meeting happens right in the hub - through chat, calls, smaller group video conferences and shared files - faster than before, from virtually anywhere and even with guests outside your organization.
With Teams, employees can co-author in Word, PowerPoint, or Excel. They can share ideas in an instant over the Teams chat app. They can easily find the files and content they need with cloud-based storage.
Bringing all the conversations to one place lets you reference them later or easily bring new members up to speed. The conversations persist so other team members can view them, making insights more discoverable.
2. Be More Productive Through Better Integration
When teams use disjointed applications, siloed information can make collaboration feel like a complex, time-consuming effort. They'll waste time locating files, remembering different logins, or switching between apps. Your teams need flexible tools to work with. When tools are integrated with the business applications they're already using, work happens faster, enabling a frictionless communication and collaboration experience.
Teams help solve one of the biggest workplace challenges: time wasted as employees look for content, tools, contacts and conversation threads. Imagine how much more effective your people would be if they had instant access to everything they need - right in Office 365. Microsoft teams uses powerful, integrated search capabilities and built-in access to Sharepoint, OneNote, and Planner, so team members can find what they're looking for - instantly.
When your applications work together as well as your teams do, productivity soars. Consider this: new employees will only have to sign in and learn one program instead of six, and they won't have to toggle between apps. With fewer passwords to remember and fewer blocks, your team can focus on what matters most: their work.
3. Customize Features for Every Team
Every team is unique and needs a shared space to work together - one they can reshape and call their own, whether they are inside or outside the organization.
And no two teams work alike. Your sales team may use chat to share updates on leads and website analytics, while your customer service department might rely on quick calls to resolve customer request tickets.
Your tools need to account for your teams' unique needs with hubs that are customizable. Teams should be able to pull preferred tools into their hub and have multiple conversations and work threads, as well as pin important files for easy reference. Intelligent communications including automation, notification settings, and chatbots can provide additional support to ensure everyone has what they need.
With Teams, you can integrate apps from Microsoft and third-party partner services to tailor your process, increasing teamwork and productivity.
Giving employees the ability to customize their chatbots and teamwork hubs means they can receive alerts and notifications as they want.
4. Work With Confidence
When collaboration is needed, employees will find a way. Whether company-approved or not, workers will still use instant chat solutions, shared document spaces, and more - giving rise to shadow IT, management complexity and security risks. Your IT managers are probably on the alert for tools that don't hold the same security and compliance standards as the rest of your business applications, but some unauthorized tools might still slip through.
However, it is possible to provide secured solutions without putting an additional burden on your IT team. Microsoft Teams provides industry-leading security and compliance capabilities, with data encryption for at-rest and in-transit data in company cloud storage and email. You benefit from the Office-365 enterprise grade cloud. It's the capabilities you're used to, with security, privacy and trust built directly into the service. Compliance regulations, multi-factor authentication, and secure guest access help protect sensitive company information from multiple angles. Plus, because everything is from one vendor, IT won't have to worry about another set of security and compliance issues - or another possible breach point.
Choosing the right tool for teamwork can reinvigorate your entire collaborative process. Here's What to look for in your teamwork tools:
- Unified communication
- Business Application Integration
- Customization and scalability for teams
- Easy search for files, content, and people
- Easy of use for employees and IT
- End-to-end Security
As a Microsoft Partner and full suite IT firm, Restech can help with your collaboration needs. Contact us to learn more.